I've ditched TickTick and here's why

I have played around with many productivity, organising and mindfulness applications over the past six months in the pursuit to find the best all-rounder solution for both personal and professional development. I unnecessarily created a surplus of duplication so I could experience the applications on a daily basis to see how accessible the applications were and how they met my needs. Cross platform synchronisation was a must. I use a mixture of Chrome OS, iOS, Android and Windows devices.


The original target was to find the one app that could do it all. In China, they call them super apps. Those apps that pretty much do everything like WeChat. I wanted something that could handle my calendar, tasks, journal, notes and sketches as well as store references to email and articles. The closest I got was ticktick.com, which I was (and still am) a paid customer until January 2023. However, there are a variety of different bugs causing me a bit of hassle along the way. The most predominant was duplication of calendar entries and synchronisation issues. At one point, I had quadruple calendar entries for the same thing and deleted entries still appeared after deleting them from Google Calendar.

How I used TickTick

  • Tasks with Apple Reminders integrated

  • Calendar (Google Calendar integration)

  • Focus to time tasks and habits

  • Habit tracker with five daily focuses

  • Quick notes for personal and professional note taking

  • Journal using template and photos

  • Eisenhower Matrix to plan out my day and week

As you can see, TickTick offers a lot to their users. Unfortunately, I came to the realisation I would need a collection of apps to do the same thing. I guess the Super App is not ready just yet. So, what is replacing TickTick?

My new set up


Todoist with Google Calendar integration. With the pro subscription, I have set time and location reminders on high priority tasks. Todoist will also be used as my tickler list for those delicate events along the year, including financial payment reminders. I’m new to Todoist but I have learnt a lot of cool ideas to apply to Todoist. Another thing that pushed me to Todoist was they don’t simply offer an app but they have tutorials, blogs and other coaching ideas to help make the most of their service. I find their content fascinating and it has helped me re-evaluate my attitude towards productivity and task setting.


Still Google Calendar but I can see my Todoist tasks alongside my calendars. Once my todoist task is complete, they disappear from my calendar. I am a visual learner so being able to see where tasks appear amongst my personal/work schedule is hugely important to me. Google Calendar is the best solution because I can use it across all my devices. Also, the services I have chosen to stick with have some kind of Google Calendar integration, which is perfect as I rely on my calendar heavily. 


My Bento Method app with dedicated time slots for habits and focused tasks. The app is simple and helps me focus on what I need to focus on. In a previous Youtube video I made, I explained why I enjoyed using the Bento app. By using my calendar and Todoist, I can choose the three important portions of my day to add. I currently have a Bento for habits, work priorities, personal priorities and monthly overview. The only issue I have is the device availability because I work in an educational environment where I am not allowed to use my phone or tablet. Maybe there will be an Apple Watch companion one day?

Habit tracker

Again, Bento Method app, which has the option to reset each day. There's no need to keep track of how many days I have successfully completed a habit. I will know and hold myself accountable.

Note taking

There are a lot of good note taking applications/services out there but I have settled with three. It seems excessive but I have different uses for them personally and professionally. First, Evernote because it has a good selection of tools available. I've been impressed with their OCR technology and quick ability to produce creative notes. PDF annotation needs a lot of work though because writing over documents used for my teaching job is hard work. Second, Standard Notes for personal use and it keeps my notes private. I have the pro version until 2026. Finally, Drafts for iOS. I don't have an Apple Mac so can't take full advantage of the features. However, what I have gained so far from using Drafts on my iPhone, iPad and Apple Watch has been impressive. I love dictating my ideas on the go through my watch. I can assess the notes later on in the day with my polite Todoist reminder. I have only recently worked out how to turn Drafts into actionable tasks by converting them to an Evernote note or Todoist task.


I have gone back to the first journaling app I used because it was simplistic, cross platform and offered a lot more through its coaching content. I am now using Journey. I like how I can quickly access the app or web app wherever I am and add quick thoughts to my day. Again, I have gone with a premium subscription because I find value in their services. Furthermore, if I choose to change to another service, Journey has a great export tool.


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